The Executive Administrative Assistant provides administrative services in support of the Executive Office in their mission to accomplish the Union's goals. This confidential, non-bargaining position is located in Los Angeles, CA and works for and reports directly to a member of the Senior Executive Management Team.

DUTIES & RESPONSIBILITIES:

(Any one position may not include all of the specific duties and responsibilities listed. Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.)

• Provide and coordinate administrative support to the Senior Executive Management Team
• Creates spreadsheets, update and maintain databases and other record-keeping and administrative systems as requested
• Attends and participate in senior management staff meetings, assisting in agenda preparation, typing and distributing minutes, and coordinate follow-up work from meetings as needed
• Prepare confidential correspondence for employers, and constituents, reports, budgets, legal documents, and human resource related materials.
• Establish and maintain confidential hard copy and/or electronic filing system
• Process member and staff requests and complaints and refers to appropriate personnel for resolution
• Process mail and phone calls for Senior Executive Management Team
• Maintain confidential personnel and Human Resource files as directed
• Track and maintain system of inventory and order office supplies for the Los Angeles Office with in appropriate budget guidelines
• Maintains working systems of employees RTO's for assigned appropriate Division or Department
• Work on confidential special projects as assigned
• Assist Senior Management personnel in crafting monthly projected expenses.
• Maintain calendar and coordinate travel arrangements
• Represent Senior Management Team in interaction with other managers, co-workers, members, vendors or associates.
• Coaching and development of other Administrative Assistants
• May include other duties as assigned by immediate supervisor

• Ability to maintain a high level of confidentiality
• Demonstrated expertise using Microsoft programs, including Word, Excel, Power Point, Access and Outlook
• Demonstrated ability to type 65 wpm
• Demonstrated knowledge of standard business documents and table formatting to prepare materials accurately
• Ability to set up and maintain Excel spreadsheets; the ability to setup Access databases
• Demonstrated Proficiency using the Internet as a research tool
• Demonstrated Experience composing grammatically correct correspondence, reports, plans and editing drafts to correct grammar, spelling and punctuation
• Excellent organizational skills
• Ability to communicate and relate respectfully with a diverse membership and staff
• Commitment to provide accurate, efficient and friendly service to staff and members
• Must exercise independent judgment and initiative in operational problems
• Demonstrated ability to provide leadership to other admin staff
• Ability to multi-task and must work well under pressure
• Able to prioritize and complete workload
• Excellent punctuality and attendance
• Bilingual skills highly desirable
• Ability to work irregular hours including some evenings and weekends as needed
• Able to create, plan, develop, and implement programs and systems to further Union goals
• Minimum 4 years experience providing administrative support to senior staff in a labor, political, governmental or public-interest organization

Physical Requirements:

Sitting at a computer workstation for extended periods (up to four hours at a time) typing. Lifting up to 20 pounds. Work long or irregular hours including nights and weekends. Some travel will be required.

Scope and Nature of Supervision:

Confidential Administrative Assistants will report to their respective Division Director or Executive Office Manager on a day-to-day basis as well as other designees as assigned.

Email a detailed resume to jobs@seiu-ultcw.org
In subject of email: Position Title of Position you are Applying for